Graduation Unit - Frequently Asked Questions (FAQ)

 

1. When is the next graduation ceremony scheduled?

Response: Graduation ceremonies are typically held twice in an academic year. Exact dates are published on the University website and communicated via official notices.

 

2. Who is eligible to graduate?

Response: Students must have:

  • Successfully completed all academic requirements with minimum with FGPA of 2.50,
  • Settled all financial obligations to the University,
  • Submitted and passed their final project/thesis/dissertation (where applicable),
  • Been cleared by relevant units (e.g., Library, Finance, Department).

 

3. How do I confirm my graduation status?

Response: Eligible students are published in the Graduation List, which is posted online at the School of Graduate Studies and University of Ghana website. You may also check MIS to ensure all your grades are entered.  You may your contact your department or the Graduation Unit for confirmation.

 

4. How do I register for graduation?

Response: You must:

  • Complete the online graduation registration form,
  • Pay the graduation fee,

 

5. How and where do I collect my academic gowns or graduation souvenirs 

Response: Graduands should pick up their academic gowns and graduation souvenirs from their various schools/centres/departments 

 

6. What documents will I receive at graduation?

Response: Graduates mostly receive:

  • A Certificate,
  • A Transcript (on request),
  • A Graduation souvenirs.

 

7. How do I collect my certificate if I miss the ceremony?

Response: Certificates can be collected from the University of Ghana Academic Affairs Directorate during working hours two weeks after graduation ceremonies. 

 

8. Will my name appear on the certificate exactly as it is in the graduation list?

Response: Yes. If you notice any discrepancies, please notify the School of Graduate Studies promptly.

 

9. What do I do if there’s an error on my certificate?

Response: Report the error immediately to the Graduation Unit with evidence (e.g., admission letter, national ID).  The correction of certificate may take at least three weeks.

 

10. Can I get my certificate reissued if it’s lost or damaged?

Response: Yes. Submit a formal request along with:

  • A police report (in case of loss),
  • The damaged certificate (if applicable),
  • Proof of identity,
  • Payment of the reissue fee.

 

11. Can someone else collect my certificate on my behalf?

Response: Yes. By following the prescribed protocols by the University. <protocols to be hyperlinked>